Deductions

The deductions form contains all the deduction lines for the employee.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Data -Trans Type

Select the deduction transaction type code that is to be entered against the pay header. The relevant transaction type description defaults when the code is selected.

Data -Trans Type description

Select the deduction transaction type description that is to be entered against the pay header. The relevant transaction type code defaults when the description is selected.

Data - Rate

Enter or accept the rate relevant for the deduction line maintained.

Data - Manual

Select this option to change the amount that is calculated when Greentree uses the rate to calculate the amount. This is only enabled when the transaction type is marked as changeable and has a calculation method of percentage or scale.

Data - Amount

Enter or accept the amount relevant for the deduction line maintained.

Data - External Reference

Enter any relevant text required as a reference for the deduction line maintained.

GL Account - Account

Enter or accept the general ledger account code relevant for the deduction line maintained. The general ledger account code maintained within this field may control where the deduction is expensed within the Greentree general ledger. Note this is one of the fields used to define where the employee's pay will be costed.

GL Account - Subcode

Enter or accept the GL subcode relevant for the deduction line maintained. The general ledger account code that defaults may control where the deduction is expensed within the Greentree general ledger. Note this is one of the fields used to define where the employee's pay will be costed.

GL Account - Short Code

Enter or accept the GL short code relevant for the deduction line maintained. The general ledger account code that defaults may control where the deduction is expensed within the Greentree general ledger. Note this is one of the fields used to define where the employee's pay will be costed.

GL Account - Description

Enter or accept the GL Account description relevant for the deduction line maintained. The general ledger account code that defaults may control where the deduction is expensed within the Greentree general ledger. This is one of the fields used to define where the employee's pay will be costed.

Narration

Enter text about the deduction line.

Add Line

Click this button to add a deduction line.

Deductions Table Fields

You can optionally maintain any or all of this information against each deduction line:

TRANSACTION TYPE - Enter or select the type of transaction that the deduction line to be maintained should be.
AUTHORITY - Enter, select or accept the Authority Code applicable for this pay packet line.
RATE - This field displays the rate for the defined deductions transaction type that defaults for the deduction line maintained.
MANUAL - Select this option to change the amount that is calculated when Greentree uses the rate to calculate the amount. This is only enabled when the transaction type is marked as changeable and has a calculation method or percentage or scale.
AMOUNT - Enter the deduction amount for the deduction line maintained.
REFERENCE - Enter text as a descriptive reference for the deduction line maintained.
ACCOUNT - Enter or select the general ledger account number for the deduction line maintained.
DESCRIPTION - The description for the account selected defaults.
SUBCODE - Enter or select the subcode for the deduction line maintained.
NARRATION - Enter text as a descriptive narration against the deduction line maintained.