Pay

The Pay tab contains the information that will form an employee's standard or base pay. The hours and rate may be entered directly on the form or the employee can be assigned a contract classification where the hours and/or rate will be obtained from the contract rate maintenance.

If using contract rate maintenance, any employee specific pay lines such as additional allowances can be entered onto the pay tab. When the pay is processed or entered, Greentree will combine the classification and the additional transaction types to calculate the pay for the employee.

This form also permits the defaulting of Jobs Codes, General Ledger Accounts and Transaction Trees. You should review Accounting in Payroll before entering this information.

Select the Reducing checkbox against any line to set a pay line to only pay a certain amount of money over a number of pays. Once a reducing pay line is fully paid, the line will no longer be added to any pays. Double clicking the total will show you a list of pays that the amount was paid out on. This can be used for Paid Parental Leave.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Classification Code

Select a pay classification code (o define the default pay lines that this employee's pay will consist of when a pay is entered or processed.

Classification Description

Select a pay classification description to define the default pay lines that this employee's pay will consist of when a pay is entered or processed.

Allow Classification

Select an option to control the classifications that are available for this employee within the pay entry form when maintaining pays.

All Contracts - If selected will allow all classifications from all contracts to be available for the employee when the pay entry form is open.
This Classification - If selected will only allow this classification to be available for the employee when the pay entry form is open.
This Contract - If selected will allow all classifications that exist for this contract to be available for the employee when the pay entry form is open.

Other Pay Transactions - (Pay Transaction Table)

Enter pay lines that this employee's pay will consist of when a pay is entered or processed. These lines will be in addition to any lines from a Classification selected. You can optionally maintain any or all of this information against each additional pay line:

Trans Type - Enter the transaction type to use on the pay line for the employee.
Qty - Defines the quantity that defaults for the pay line when the pay is entered or processed.
Rate/Amount - Enter the rate or amount that is applicable for this employee for this transaction type.
Rate Checkbox - When selected, uses the rate or amount defined on this line as the look up rate if the same transaction type is entered in Pay Entry. If the same transaction type is entered against the employee multiple times, only one of these may be selected as the look up rate.
Account Mask - Enter the general ledger account mask to use on the pay line for the employee.
Subcode - Enter the Subcode to use on the pay line for the employee.
Trees - Enter the Tree to use on the pay line for the employee.
Job - Enter the job cost job to use on the pay line for the employee. Note this field is only available if the employee is linked to a job cost employee on the Security tab.
Activity - Enter the job cost activity to use on the pay line for the employee. Note this field is only available if the employee is linked to a job cost employee on the Security tab.
Work Centre - Enter the job cost work centre to use on the pay line for the employee. Note this field is only available if the employee is linked to a job cost employee on the Security tab.
Narration - Enter the narration text that defaults for the pay line when the pay is entered or when the process pay procedure runs.
Reducing - Select this option if this pay line is to be a reducing pay line. Once the amount in the total column is fully paid, the line will no longer default to the pay.
Total - This column displays the total to be paid. Once the amount is reached, the line will no longer default to the pay. Double clicking on this field displays a list of pays that make up the paid amount of the deduction.
Outstanding - The Outstanding amount displays in this column. Double clicking the total will show you a list of pays that the amount was paid out on.
Change - Enter the amount to be paid. This field can be entered numerous times and the value from this field is added to the Total field.

Current Default Pay Set

This field displays the current pay set in use.

Maintain Default Pay Sets

Click this button to access the maintain default pay sets form. This allows setting up of multiple pay sets that can also be future dated.