Main

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Use this tab to define how your payroll module will integrate to other Greentree modules The main form can also define the use of batches within the payroll module.

Use Batches

If you choose to use batches there are a three options that may be selected:

• Pay Date Changeable/Posting Date Changeable - If these options are selected the dates is taken from the batch header however they may be changed on the summary form of the pay entry window. If Summarise by GL is selected, once a batch has transactions in it, the dates are not able to be changed.
• Summarise GL by Batch - If you select this option, the journal entries within a pay batch will be grouped by each general ledger account that exist on all the pay lines. When the general ledger updates the accounts used in the pay will show the totals from the pay batch. This option should be selected if confidentiality is required in your general ledger.

  If you don't select this option each of the lines in the pay batch updates to the general ledger individually. You can view full details of a pay in the general ledger.

  If your payroll is also integrated to the Job Cost module the journals created for the job cost entries always post to the general ledger un-summarised.

General Ledger Integration

If you are integrating your payroll module to the general ledger you have the option of updating payroll transactions on line or off line. If you choose on line the general ledger journals will be created at the same time payments are created. If you choose off line the general ledger may be updated using the update from other ledgers option.

Export Journals

Use this form to export journals that are created as part of the create payment process. You can then import them into another system using the Data Import Manager (DIM). A DIM interface file will be in available in the DIM module.

Enter the path that you want the journals to be saved to and select the checkbox to run this export after payments are done. If the checkbox is not selected, the export will must be run from the Payroll > Other Functions menu.

Create Direct Credit Files

This function is only enabled when Cash Management is not in use. These fields enable the entry of the bank account information to use for direct credit files that would otherwise be set in the Cash Management module.

Use Batches

Select this checkbox if you want for Greentree to use batch function. When selected this checkbox will initiate access to other Module Control batch options.

Pay Date Changeable

If the Use Batches option is selected, you can specify that users can change the pay date assigned to a pay.

Posting Date Changeable

If the Use Batches option is selected, you can specify that users can change the posting date that is assigned to a pay.

Summarise GL by Batch

If the use batches option is selected you then have the option to define if you want for the GL transactions created by a pay to be summarised at the batch level. When this option is set and a batch has transactions in it, the dates are not able to be changed, regardless of the changeable settings selected above.

Create direct credit files

Select this option to create direct credit files when you're not using the Cash Management module.

Bank account number

Enter the bank account number.

Bank account name

Enter the name of the bank account.

Subscriber ID

Enter the subscriber number assigned to the account by the bank.

Update General Ledger

You can select this checkbox if you want for the General Ledger to be updated with pay transaction amounts. If this checkbox is selected you then have the option to define the GL as being online or not.

Online

If the Update General Ledger option is selected, select this option to define if the update is to happen. If this option is not selected, the general ledger will not be updated with pay transaction amounts.

Use G/L Allocations

If you select this option, the Allocation sub tab under the Payroll tab will be available. Enter allocation lines that will split an employee's expenses according to the allocation when the payments are created on this tab. The G/L Allocations checkbox is available on the Transaction Types to permit you to allocate employee expenses.

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