Job Costing Integration

The Payroll module integrates with the Job Cost module through the set of transaction types. Each pay transaction type that is to be costed to a job should have a job activity assigned to it (time or disbursement activities only).

To aid in data entry employees who work on long term jobs can have the job entered in the employee Maintenance/Payroll form as a default. When the pays are processed or entered the job line(s) defaults to the pay entry window.

When entering a pay, changing the line type from GL to JC will list all the jobs. Once the job is entered or selected the activity and work centre can then be selected. Once the pay is saved the job cost transaction will be updated with the hours and cost for time and the amount for disbursements. The journals for the job cost transactions will be created when payments are created for the pay. If batching is on and summarised, the Job Cost journals remains un-summarised. A pay can contain a mix of GL and JC lines.

When the transaction type is used Greentree assigns costing details to the job depending on the costing method selected in the Human Resources Module Control window. The payroll module integrates to the Greentree Job Cost one of two ways:

• Using Actual Payroll Costs, or
• Using JC Standard Cost

Actual Payroll Costs

If this option is chosen, the job will be updated with the cost generated in the payroll plus any percentage mark up that is entered against the transaction type. If using this option, the profit centre used to derive the account is the employee's profit centre.

JC Standard Costs

If this option is chosen, the job will be updated with the standard costs that have been entered against the activity or the employee Type. If disbursements do not have a value on the activity the job will not be updated with a cost. If using this option, the profit centre used to derive the account is the job's profit centre.