Deductions

The Deductions tab contains the deductions that apply to the employee per pay period. The deductions may be entered directly onto the form or the employee may have a template applied. If using a template any idiosyncrasies for the employee may be entered in addition to the template. Any deductions that require an external reference that is unique to the employee should be entered on this form whether or not they exist in a template.

You should review Accounting in Payroll before entering this information.

By selecting the Reducing checkbox against any line, you can set a deduction as being effectively a one off deduction to be paid over a number of pays. Once a reducing deduction is fully paid, the deduction will no longer be added to any pays.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Template Code

Select a deductions template to define the default deduction lines that this employee's pay will consist of when the pay is entered or processed.

Other Deduction Transactions - (Deduction Transactions Table)

Enter deduction lines that this employee's pay will consist of when a pay is entered or processed. These lines will be in addition to any lines from a deductions template selected. You can optionally maintain any or all of this information against each chosen additional deduction line:

Trans Type - This field displays the transaction type to use on the deduction line for the employee.
Authority - Select the authority to use on the deduction line for this employee.
External Reference - A value that defaults for the deduction line when a pay is entered or processed.
Rate/Amount - Defines the rate, percentage or set dollar amount that defaults for the deduction line when a pay is entered or processed.
Rate Checkbox - When selected, uses the rate or amount defined on this line as the look up rate should the same transaction type be entered in Pay Entry. If the same transaction type is entered against the employee multiple times, only one of these may be selected as the look up rate.
Subcode - Enter the Subcode to use on the deduction line for the employee.
Trees - Enter the Tree to use on the deduction line for the employee.
Narration - Enter the narration text that defaults for the deduction line when a pay is entered or the process pay procedure runs.
Reducing - Select this option if this deduction to be a reducing deduction. Once the amount in the Original column is fully deducted, this deduction will no longer occur.
Original - Enter the amount to be deducted. Once the amount is reached, the deduction will no longer occur.
Outstanding - The Outstanding amount displays in this column. Double clicking on this field displays a list of pays that make up the paid amount of the deduction.
Inactive - Select this option to make the deduction line inactive.