Payroll Batches

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Batching in Payroll groups pays together. Either you or Greentree can allocate the batch number. Batch mode may be enabled or off in the Human Resources module control. If batching is enabled there are additional options that may be selected:

Pay date changeable

Select this option to change the pay date, taken from the batch window, on the summary form of the pay entry window. If you don't select this option the pay date on the summary form of the pay entry form is taken from the batch and cannot be altered at pay entry.

Posting date changeable

Select this option to change the posting date, taken from the batch window, on the summary form of the pay entry. If you don't select this option the posting date on the summary form of the pay entry form is taken from the batch and cannot be altered at pay entry.

Summarise GL by Batch

If you select this option, on the GL journals created by the Payroll module at payment creation will be summarised. General ledger accounts used on all transactions within a pay and within a batch will be grouped together when the General Ledger updates. This allows for greater confidentiality as pays are updated to the general ledger anonymously. Transaction trees cannot be used if you elect to summarise batches.

If this option is left deselected each of the transaction within a pay within a batch creates it's own general ledger journal. Each journal line will be updated with the code and name of the employee and the transaction amount. This option will provide greater detail of payroll transactions within the general ledger.

If your payroll is integrated with Job Costing and the summarised option is selected the Job Cost journals are not summarised.

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