Balances

The Balances form lists the values that make up the entitled and accrued values for the balance tracked transaction types that have been assigned to an employee. You can list the balance tracking detail for each of the transaction types for this financial year, last financial year or a selected date range. The detail also shows the accrual rule and level that the employee is currently up to.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Balances

This grid displays the balance information for any transaction type that is defined as to be tracked for the employee within the Balance Tracking sub form of the employee's Payroll sheet. The information displayed is as:

Trans Type - The code of the transaction type that is balance tracked displays.
Description - The description of the transaction type that is balance tracked displays.
Entitled Hours - The number of hours this employee is entitled to up to their last accrual date.
Accrued Hours - The number if hours this employee has accrued up to their last accrual date.
Accrued Value - The dollar value of the accrual balance for the transaction type displays.
Not Entitled Hours - This column with display any hours that are accrued, but not yet entitled.
Next Credited - The date that the next leave will be credited displays, if the option is available for the transaction type.
Next Entitled - The date that the next leave will be entitled displays, if the option is available for the transaction type.

To view the transactions that make up this balance information select the relevant transaction type line, set any date filters as required, and select one of the search buttons below.

Date From

Enter the start date of the period you want to search for. This filter uses the pay date.

Date To

Enter the end date of the period you want to search for. This filter uses the pay date.

Search Now

Click this button to filter all balances that exist for the employee according to the filter criteria selected.

This Year

Click this button to pre-fill the date from and date to fields with the employee's current financial year as determined by the pay group they belong to.

This Year

Click this button to pre-fill the date from and date to fields with the employee's previous financial year as determined by the pay group they belong to.

Today

Click this button to display all transactions up to today that make up the balances.

All

Click this button to display all transactions that make up the balances.

Search Results

All transactions that exist for the employee that meet the selected filter criteria displays within this form when the Search Now/This Year/Last Year/Today or All button is clicked.