Contact Details

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For each employee/person on the header, specify:

• Code, family and first names
• Title and salutation
• Position in your organisation
• If they have a login for your system.

The Contact Detail for the employee/person is captured on the Contact Detail sheet.

Male/Female

Specify whether the employee is male or female.

JC employee - Alpha

Enter or select a unique alpha code of up to 10 alphanumeric characters to identify the employee being defined by. These codes can be selected in job master file maintenance and transaction entry as the employee to apply to them.

JC employee - Surname

Enter or select the surname of up to 30 alphanumeric characters to identify the employee being defined by. These can be used to search for existing employees by surname.

JC employee - First name

Enter or select the first name of up to 30 alphanumeric characters to identify the employee being defined by. These can be used to search for existing employees by first name.

JC employee - Title

Select the title to assign to this employee.

JC employee - Salutation

Enter up to 13 alphanumeric characters to assign as this employee's salutation. This is the text by which to address the employee in a mail merged letter or email. For example Robert would be the salutation for a merged letter being Dear Robert.

JC employee - Position

Enter up to 21 alphanumeric characters to identify the employee's position or job title by.

JC employee - Has login

Select this option if a system user preference is to be assigned to this employee by Greentree Desktop. supervisor.

JC employee - Usual name

Enter up to 30 alphanumeric characters for the usual name by which this employee is known. This displays in job maintenance and printed on reports if the manager option is checked. It defaults to the employee's first name and surname.

JC employee - Address 1

Enter or select up to 30 alphanumeric characters for the first line of the address for this employee.

JC employee - Address 2

Enter up to 30 alphanumeric characters for the second line of the address for this employee.

JC employee - Address 3

Enter up to 30 alphanumeric characters for the third line of the address for this employee.

JC employee - Postcode

Enter up to 10 alphanumeric characters for the post code of the address for this employee.

JC employee - Male

Select this option if the employee is male. The default is determined by the title selected.

JC employee - Female

Select this option if the employee is female. The default is determined by the title selected.

JC employee - Business phone

Enter up to 20 alphanumeric characters for the business phone number of this employee. You should adopt a standard format.

JC employee - Home phone

Enter up to 20 alphanumeric characters for the home phone number of this employee. You should adopt a standard format.

JC employee - Mobile phone

Enter up to 20 alphanumeric characters for the mobile phone number of this employee. You should adopt a standard format.

JC employee - Fax

Enter up to 20 alphanumeric characters for the fax number of this employee. You should adopt a standard format.

JC employee - email

Enter up to 26 alphanumeric characters for the email address of this employee.

JC employee - Detail

Enter up to 60 alphanumeric characters for the detail (personal notes) about the contact detail for this employee.

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