JC Line

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To enter a cash payment directly to a Job to post a cash transaction where there is no associated supplier invoice, select the JC line type.

If the type is Job Cost, you must enter the details below.

Tax type

Select the tax type which will determine how tax will be displayed and calculated on the line. This is taken from Cash Management Module Control.

If you select Exclusive, then the amount you enter is assumed to be exclusive of tax. If you select Inclusive, the amount will be assumed inclusive of tax.

Job Code

Select the Job of the transaction line to identify the Job that will be updated by the payment. If this form is opened from the JC job, this defaults to the Job, but you can change it. You can select any open (not closed or finalised) Job that belongs to your job cost profit centre group.

Activity Code

Select the JC activity code for this payment. You can select from a list of activity codes that belong to the job's activity group and which are disbursements or purchases. When you select the activity code, the code and description of the general ledger account that are posted displays on the Line Item tab.

Work Centre

Select the work centre for the transaction. The default value is the default work centre of the selected activity code. It represents the work centre that updates to the transaction in the Job Cost module when the payment line is saved.

If Advanced Job Cost Work Centre Plans is used and if the job's plan has Limit Activities at Selection selected, the lists of Work Centres and Activity Codes offer only those that are valid for the work centre plan for the type of transaction being entered.

If Limit Activities at Selection is not selected, the activity codes that are for the transaction type. They are not restricted to the activity group on the work centre during line entry. The activity codes are validated on saving the transaction.

Quantity

Enter the quantity for this payment line.

Amount

Enter the total value of the payment line, based on whether you selected an Exclusive or Inclusive tax type. The tax value displays on the line when you enter the value.

Tax code

You can change this only if the option to Allow tax rate/amount change is selected for the code in Tax Code Maintenance. It determines the tax percentage of the line so a tax value can be calculated.

Tax

Greentree calculates this using the tax percentage, although a manual amount can be entered as an change only if the option to Allow tax rate/amount change is selected for the code in Tax Code Maintenance. If this occurs, the tax percentage will recalculate using the tax value entered here.

Narration

Enter a narration for the line item. In the first instance, the narration defaults to the payee's name entered in the payment header.

Sell Rate (LC)

This is the Job Cost line's sell rate, in the current company's currency. It is the sell rate of the activity code selected in the line.

Add line

Use this to save the current line when working on the line item table.

On saving a job cost line, this creates a cost line on the Job with transaction type GL Bank Out, and general ledger journal entries are created to the bank account and the debit account of the activity code. If the Cash Management payment is cancelled, a reversing JC cost line is created, with transaction type Cancelled GL Bank Out, along with the reversing general ledger journal entries.

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