Line Items

Enter the detail of the receipt on this form or into the table at the base of the form.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Line type

Select the line type for the receipt. You can select a General Ledger or a Tax Adjustment line type. If you select a Tax Adjustment type, all you must also enter the tax amount and a narration.

Tax type

Select the tax type which will determine how tax will be displayed and calculated on the line. This is taken from Cash Management Module Control. If you select Exclusive, then the amount you enter is assumed to be exclusive of tax. If you select Inclusive, the amount will be assumed inclusive of tax.

Tax code

Select the tax code to be applied on the line. This is taken from Company Maintenance.

Company

Select the company of the transaction. The default value is the company you are logged into.

Account/Short code/Description

Select the general ledger account to be credited with the value of the line.

Transaction Analysis

If the any of the Transaction Analysis modules are in use, you can assign branch(es) to transaction trees while entering this type of transaction.

Subcode

This is a free-form field that you can use to enter a subcode associated with the general ledger account. A subcode can be used to create dissection among transactions, so that you can summarise report information at a subcode level.

For example, you can use this to capture motor vehicle expenses, where a vehicle's registration is entered as the transaction line subcode. The GL Transaction Listing provides the option to sub-total based on subcode. In addition, you could create a customised report, or run a query (using Greentree Desktop's Inspection Tool or JADE Query) to output transactions summarised by subcode.

Account to transaction rate

This field is enabled if the Foreign Currency module is being used. Enter the foreign currency rate to use when converting the transaction value to the bank currency. This is taken from the rates set up in Currency Exchange Rate Maintenance, but it can be changed.

Tax %

This uses the tax code selected for the line, although you can change it only if the option to Allow tax rate/amount change is selected for the code in Tax Code Maintenance. The line tax value is calculated based on this percentage.

Information If the tax value is overridden, this percentage updates.

Amount

Enter the total value of the receipt, based on whether you selected an exclusive or iInclusive tax type. The tax value displays on the line when you enter the value.

Tax

Greentree calculates this using the tax percentage, although a manual amount can be entered as an change only if the option to Allow tax rate/amount change is selected for the code in Tax Code Maintenance. If this occurs, the tax percentage will recalculate using the tax value entered here.

Narration

Enter a narration for the line item. In the first instance, the narration defaults to the Received from reference entered in the receipt header.

Next line

Click this button to save the current line and add a new line if you are entering detail using the form.