Creditor Invoice Entry

Transactions > Creditors Invoice

The Creditor Invoice Entry window allows invoices from creditors to be entered into MYOB EXO Business, either by manual entry (supporting both stock and GL code entry), or by automatically pulling information from inwards goods receipts or purchase orders.

Click New to create a new invoice.
Enter the creditor account details or ‘?’ to search. Then enter all other invoice header information.
For invoices relating to Inwards Goods Receipts, click the Goods Receipt button. All un-invoiced Goods Receipts for the selected supplier will be listed. DOUBLE-CLICK on the desired receipt to automatically populate the grid with details from the Inwards Goods receipt.
Invoices can be coded to stock or GL accounts. The Toggle Mode button switches the mode between ‘Stock’ and ‘GL’. This can be seen in the grid column Type.
Creditor invoices can be entered for overhead expenses (e.g. cleaning costs). In this case Type will be ‘GL’, and Code is the combination of branch code, GL account and GL sub-account.
Creditor invoices can also be entered for direct stock purchases (i.e. no purchase order or inwards goods receipt). In this case Type will be ‘Stock’, and Code is the stock item. This type of invoice will create stock receipt transactions and the stock-on-hand quantity will be increased.
Tax is automatically calculated based on the creditor account, stock item or GL account. However this can be modified on each line by using the periscope in the Option column.
The Payments tab can be used if the creditor has already been paid or is being paid at the same time as the invoice is being entered.

Notes

Use the Paste Invoice Lines button if the invoice lines have been prepared in another Windows application (e.g. spreadsheet), and are to be pasted into the grid.
RIGHT CLICK on the line details window to create a one-off stock item. (One-off items allow quick creation of a stock code based on template items, for things such as trade-in items, or creating items as needed from large parts catalogues.)
The menu item Creditors Invoice Entry from Stock can be used if stock codes are used more frequently than GL codes on a creditors invoice.
The payments tab on the creditors invoice can be disabled if preferred.
If you are using the EXO Job Costing module, a Job Code column is available to associate the invoice with a job.
Creditors Invoice maximum limit is 400 rows.