MYOB Exo Job Costing

Hide NavigationShow Navigation
  • Contents
  • Index
  • Search
 
Show results that include all search words

 

Setting Up Exo Business for Job Costing

The Job Costing module relies on some settings from Exo Business for its initial installation and setup. Some changes to the Exo Business Configurator are required before installing Job Costing.

Set up Stock Integration

Use the Periodic stock to GL method, rather than Perpetual stock. This simplifies Job Costing.

The General Ledger Integration option is set in the Business Essentials > General Ledger section of the Exo Business Configurator. An Exo Business partner should assist in this part of the configuration.

Set up WIP Stock Location(s)

One or more stock locations should be designated as Work In Progress locations.

To set up a Work In Progress stock location:

  1. Open Exo Business Configurator and select the Admin tab. The Business Admin menu displays on the left side.

  2. Select Stock > Stock Locations from the Business Admin menu. The Stock Locations screen displays.

  3. If no unused locations are available, click the New button to add a new location. This warning message displays:

  4. Click Yes. A new location is added to the list.

  5. Double click the unused location. The Details tab displays.

  6. Complete the fields on Details tab:

    Field

    Description

    Location No

    The location number. This is automatically assigned.

    Code

    The code related to this location — for example, WIP.

    Name

    The name of the location — for example, Work In Progress.

    Exclude from Free Stock

    If you enable this option, the location is not referenced when computing free stock.

    With work in progress items, enable this option.

    Exclude from Sales

    Select this option to exclude the location from sales screens. Do not allow sales via Sales Orders or normal debtors invoicing from this location.

    This option should be disabled, so that you can invoice Debtors Job Costing.

    Exclude from Valuation

    Select this option to exclude the WIP location from stock valuation reports.

    Normally, this option is enabled for work in progress because its value should be taken from Job Costing, including the value of labour expended and unbilled subcontractors charges.

    Active

    Enable this option to ensure that the location is active. If you don't enable this option, the location does not appear in the selection lists on transaction screens.

    Job Costing Work in Progress Location

    This option must be enabled to designate the location as a WIP location.

  7. Click the Save button. The WIP stock location is added to the location list.

Next, instruct Job Costing to use a WIP location:

  1. In Exo Business Configurator, click the Essential tab. The Business Essentials menu list appears on the left.

  2. Choose Exo Job Costing.

  3. Select a location from the the WIP Stock location list. You can only select locations that have the Job Costing Work in Progress Location option enabled.

Set up Work in Progress Control Accounts

You should specify General Ledger accounts for Work in Progress GL Control Accounts.

To set up GL Control Accounts:

  1. In Exo Business Configurator, click the Essential tab.

  2. Select GL Control Accounts from the Business Essentials menu. The GL Control Accounts screen displays.

  3. Click the Custom tab and double-click on the Work in Progress Control Account. The General Ledger Account Search window displays.

  4. Select a GL account, and then click Save & Close.

  5. Repeat steps 3 and 4 for the Work in Progress Stock Cost Variance Control Account.