MYOB Exo Business

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Admin Settings

Business department managers can use the Business Essentials section of the Configuration Assistant and the Exo Business Configurator application to control their area of responsibility— for example, stock group names, account group names.

Settings are grouped into these subsections:

Note: You can use the Quick Insert functions to enter data for multiple records at once. See the Quick Insert white paper for details.

Courier

Use this section to set up the couriers used for stock transfers in the Distribution Advantage module:

  • Dispatch Methods
  • Couriers
  • Stock Request Types

Note: In Exo Business Configurator, the Dispatch Methods section is available under Business Admin > Setup.

Period

This section is only available in Exo Business Configurator.

Current Period

This section is the same as the Current Period section in the Essential Settings.

Financial Year

This section is the same as the Financial Year section in the Essential Settings.

Period Statuses

This section displays the statuses of all accounting periods, showing whether they are currently locked or unlocked. Double clicking on a period locks or unlocks it.

You can enter default posting ages for each ledger. These are the same settings that are available on the Current Period section.

Period History

This section displays the history of all recorded accounting periods. Select a period and click Edit to change its details.

Banks

Debtors (Direct Debit)

Set up the file formats for generating direct debit transfer files for Debtors. Formats for major local banks are set up by default. Click New to set up a format manually, or Load Bank File to import a text file containing bank format information.

Click Edit to change a  format. When editing the details of a format, click the File Format button to set up the fields in the output file.

Click New to add a new field to the format, then specify:

  • Which part of the file it displays in (Header, Body or Footer).

  • An Order number, which specifies the field’s place in the file.

  • A description.

  • The type of data that the field contains.

Next, enter information about the contents of the field in the Details section.

Creditors (Direct Credit)

Set up the file formats for generating direct credit transfer files for Creditors. Formats for major local banks are set up by default. These are set up in the same way as the direct debit file formats for Debtors.

Bank Formats (Reconciliation)

Use this section to set up bank file formats for use with the Bank Reconciliation function.

General Ledger

This section contains settings that affect the operation of the General Ledger.

Account Groups

Use this section to set up GL Account Groups.

GL Control Accounts

This section is only available in Exo Business Configurator, and is the same as the GL Control Accounts section in the Essential Settings.

GL Report Batches

Use this section to you set up GL Report Batches. You can group multiple General Ledger Reports together and schedule them to run.

Finance

Branches

Set up branches and branch names if analysis by branch is required. A branch is usually a separate profit centre within a business. Branches are often locations which designate a stock holding area, although multiple stock locations can also exist within a branch. Virtual locations can also exist (and possibly cross branch boundaries) to separate stock — for example, seconds stock or work in progress.

Note: Branches are numbered starting at 0, whereas Stock Locations are numbered starting at 1. Remember this difference if you have a one-to-one relationship between branches and locations.

Tax Rates

This section is only available in Exo Business Configurator. Use it to set up the tax rates used by the tax system.

Currencies

If you use multiple currencies, set them up in this section.

Multiple currency operation is enabled on the General Settings section of Business Essentials.

Payment Groups

Use this section to set up Payment Groups. Payment Groups cluster Payment Types together, and determine properties such as the GL Bank account associated with the payment media.

Payment Types

Use this section to set up the Payment Types — for example, cash, cheque, EFTPOS. Payment Types define the properties of payment media, including whether the payment option is enabled, the rounding method, and how it integrates with the Exo Business POS add-on module.

Payment Denominations

Use this section to set up payment denominations, which determine the denominations that are available for each payment type. Denominations for the CASH payment type and the local currency are set up by default, but denominations can be added for other types. Click New to add a denomination.

Tax Return Key Points

Tax Return Key Points are internally defined rates that are used in the Tax Return functions, which are set up automatically during installation. Each key point relates to a point on the Tax Return form. Key points are specific to each country. Tax Return Key Points are automatically set up based on the country selected during installation. They should be associated with Tax Rates.

Credit Terms

Credit Terms are set up during installation. You can add new terms, specifying positive credit factors for net day terms, negative credit factors for month following terms, and whether they are active for Debtors or Creditors. Click New to create credit terms.

For credit factors -29 to -31, it is assumed due dates are for the end of the month following. The day of the month decreases until a valid date is achieved— for example, -31 could equate to 28.02.03 or 30.04.04.

Creditors

Creditor Account Groups/Alternate Creditor Account Groups

Use these sections to set up Creditor Account Groups and Alternate Creditor Account Groups.

Tip: You can customise the names used to reference creditor account groups under System > Display Name.

Stock

Stock Groups/Alternate Stock Groups

These sections let you set up Stock Groups and Alternate Stock Groups.

Enter Stock Group names for reporting or sorting. Group names can also display on stock search screens and filters. Select a name and click the Edit button, or double click on it. This is where you enter autocode prefixes and auto suffixes for one-off stock items. Enter the expected profit margin and variances and the GL code for Sales, Purchases and COS per stock group.

Note: For Stock Groups, the Parent group property references an Alternate Stock Group.

Tip: You can customise the names used to reference stock groups under System > Display Name.

Stock Locations

Select a location and click the Edit button, or double click on it. Enter names for the stock locations, using both short-form codes and long names. There are also options useful for reporting and forms, such as the location Address, and flags to allow exclusion from reports.

Click New to add new locations beyond the default ten locations.

Note: Stock Locations are numbered starting at 1, whereas Branches are numbered starting at 0. Remember this difference if you have a one-to-one relationship between branches and locations.

Stock Price Groups

Enter the names of the Price Groups to be applied to stock items, and utilities in the pricing policies and updates.

Use Stock Price Groups to group similar items together so that they share common pricing policies. Using Stock Price Groups means only the price policies relating to the group need to be changed, and not every stock item. The stock item is added to a Stock Price Group in the MYOB Exo Business core module on the Account > Stock > Details 1 tab.

Note: See the Pricing and Discounting whitepaper for more information.

Stock Unit Definitions

Set up the names of the stock units — for example, EACH or PACK.

Price Names

Set up Price Names that set the base prices used for Debtor accounts. Select a name and click the Edit button, or double click the item to edit.

Price SQL is used with the Account > Stock Item > Sell Price Formulation function.

Currency is used when a price is set based a foreign currency, when used in the Pricing Calculator. It does not restrict the price to foreign currency accounts.

Note: MYOB Exo Business supports a maximum of 100 price names.

Warranty

Set up the warranties for stock items. Click Add to create a warranty. Enter a description and a Charge Stock Code. You can enter part of a stock code and press ENTER to open a Search window. You must also select the Stock Group and Alternate Stock Group that this warranty applies to.

Debtors

Debtor Account Groups/Alternate Debtor Account Groups

Use these sections to set up Debtor Account Groups and Alternate Debtor Account Groups. Set up the Debtor Account Groups and Alternate Debtor Account Groups to group debtors together— for example, by region or client type. You can add them to search grids as extra fields, and use them for reporting.

Tip: You can customise the names used to reference debtor account groups in MYOB Exo Business user System > Display Name.

Debtor Price Policy Groups

Create names for grouping debtors into Price Policy groups. Individual debtors can then join a Price Policy Group by selecting the Price Policy Group name on the Account > Debtors > Discounts/Prices tab. The Debtor Price Policy Group is associated with a Price Policy. All debtor accounts that belong to that Policy Group receive that Price Policy’s prices and discounts.

Note: See the Pricing and Discounting whitepaper for more information.

Sales

This section is only available in Exo Business Configurator. Use it to set up marketing classes, which you can apply to Contacts.

Inwards Goods

Cost Codes

Set up cost codes that relate to the shipment of goods — for example, customs or duty.

Shipment Status

Shipment statuses define the stages of the flow of goods from the supplier to your warehouse. These should be generic stages that apply to all methods of shipping.  

Shipment Method

Shipment Methods define the type of transport being used to transport (or ship) the goods. You can also use them to filter reports.

Dashboards

This section contains settings for the Dashboards function.

Setup Widgets

Create and edit the widgets that appear on Dashboard interfaces.

Note: You assign widgets to users by adding them to the Exo Business Analytics dropdown menu definitions using the Drop Down Menu Designer.

Exo Fixed Assets

This section is only available in Exo Business Configurator, and only when the Fixed Assets module is in use. It contains settings for the Fixed Assets module.

See the Fixed Assets Help (available under Additional Modules) for more information about these settings.

Exo Intercompany Consolidations

This section is only available in Exo Business Configurator, and only when the InterCompany module is in use. It contains settings for the InterCompany module.

See the InterCompany Help (available under Additional Modules) for more information about these settings.

Serviceable Units

This section is only available in Exo Business Configurator, and only when the Exo Job Costing module is in use. It contains settings for the Exo Job Costing module.

See the Exo Job Costing Help (available under Additional Modules) for information about these settings.

Analytics

Use this section to configure settings for the Exo Business Analytics module.

Social Media

Use this section to set up system to communicate with social media networks.