Receipting Purchase Orders

Transactions > Purchase Orders

After you've entered a Purchase Order, you must supply the stock. Do that on the Purchase Orders screen. The stock on the order may not be available immediately or only a part of it can be supplied at the present time. You can receipt more than one Purchase Order to a Goods Received Note and invoice it.

Note: This method does not support the more advanced features of the Inwards Goods system.

To receipt a purchase order:

1. Search for the Purchase Order to receipt.

2. Open the order.

3. Click the Receipt button to open the Purchase Order Receipting window and receive ordered items.

   

4. Click the icon to add line items to receipt. The Add Line To Order window opens:

   

   1. Enter the stock code or enter ? and press the TAB key to search for the code.

   2. Add a brief Description to detail the order.

   3. Enter the Quantity and Unit price.

   4. Select Analysis Codes by clicking on the ellipsis button [...]

   5. Select the GST Rate and enter the value.

   6. You can search for the Job code, Cost type, and Cost group by entering ? and pressing the TAB key.

   7. Click OK to add the item to be receipted.

5. Change due dates for all stock lines, or change the due date per line with the Purchase Order Supply Periscope by clicking on the (+) link.

   

6. Click Receipt All to receipt all of the items together.

7. Select the Generate Invoice checkbox to create a creditor’s invoice. Exo Business prompts you to entr the creditor’s invoice number.

8. Click Process to receipt stock items and optionally create the creditors invoice.

Notes

• You can only post stock transactions to the current period using the Purchase Order Receipt method.

• Use the Inwards Goods Receipt function to receive more than one purchase order on a single creditor’s invoice.

Related Topics

Purchase Order Receipting Window

The Procurement Cycle