Creating and Purchasing Products

Note: Video-based Help is available for this topic on the Exo Business Education Centre.

Select the Purchases tab. The following screen is displayed:

This tab is used for job-specific purchases. To make a general purchase for the business, select Transactions > Purchase Orders Screen from the main Job Costing menu.

The purchase order tab is split into four sections. The life cycle of a purchase order runs bottom to top.

Section	Description
Invoiced	Goods that have been invoiced by the supplier (final costs).
Costed awaiting invoice	Costed awaiting invoice. The goods are in stock but the suppliers invoice is outstanding. Purchase costs may have been estimated.
In store waiting costing	Shows inwards goods receipts that have not yet been costed. At this stage no stock transactions have been written for the receipt therefore the goods do not show as being in stock.
Ordered awaiting delivery	These are outstanding purchase orders.

Right-click menus for each section can be used to:

• View the Purchase Order history
• Receipt a purchase order by creating an Inwards Goods Receipt.
• Cost a previous receipt and move goods into store.

Double-clicking a line in all but the top grid will drill to the purchase order screen for that line.

Double-clicking a line in the top grid will display the invoice.

Click Save to save the data, or Cancel to lose all entries made.