Running General Ledger Report Batches

Reports > General Ledger Reports > Run GL Report Batch

GL Report batches can be run from the Setup GL Reports Batch utility or directly from the Windows command line.

Note: The Run command is not available when setting up GL Report batches using the Configuration Assistant.

Running Batches from the Run GL Report Batch Utility

GL Report Batches are normally run from the Run GL Report Batch utility, which can be accessed by clicking the Run button on Setup GL Reports Batch utility or by selecting Run GL Report Batch from the Reports > General Ledger Reports menu.

To run a batch, select the batch from the Batch combo box, select a period if necessary, then click the Run button. The batch's progress is displayed in the main window. Batches can be run one after another; the progress window clears at the start of each batch run.

On each batch completion, the progress window content is saved to a log file. The file name is in the format:

GLRepBat<BatchNo>_<Date>_<Time>.txt

Note: Log file(s) are saved to the directory specified in the Directory for GL Report Batch runs setting.

Errors

If an error occurs while running a report, an error message appears in the progress window.

An error file is saved in the same directory as the log files. The batch continues to run the next report. The batch run error count is displayed on the last progress line.

The file name is in the format:

GLRep<ReportNo>_<Date>_<Time>_Error.txt

Running Batches from the Command Line

A GL Report Batch can be run from the command line by adding the /GLREPBAT=n parameter when starting MYOB Exo Business, where n represents the required GL Report Batch number. This parameter must appear on the command line after the Exo Business login parameters.

When a batch is run using the /GLREPBAT=n command line parameter, the Exo Business program starts up, runs the Run GL Report Batch utility, runs the batch, saves the log file and any report or error files, and closes itself automatically.

A batch can be run directly using the Windows Command prompt, or by creating a Windows shortcut using the following entry:

C:\Exonet.exe MyDatabase MyLogin MyPassword /GLREPBAT=2

The Windows Scheduler can be used to regularly run the batch at a specified time. The Windows Scheduler options available will depend on the version of Windows being used.

For example, from the Windows Command prompt, enter:

at 17:11 /interactive /every:M,T,W,Th,F,S,Su C:\Exonet.exe MyDatabase MyLogin MyPassword /GLREPBAT=2

This example would run GL Report Batch 2 every day of the week at 5.11pm. Adjust the time or the day list in ‘/every’ to suit your requirements.

Tip: To view all scheduled jobs, enter AT by itself and press ENTER.

Alternatively, use the Scheduled Tasks tool (Control Panel > Scheduled Tasks) to schedule batches.

Running Multiple GL Report Batches

To run multiple GL Report Batches together, create a batch file of GL Report Batch commands using Notepad, then run this file from Windows Explorer, or as a scheduled task.