Purchase Order Receipt Details Tab

This topic provides an overview of the Purchase Order Receipt Details tab.

Transactions > Purchase Orders > Purchase Orders> {Double Click an order} > [Receipt]

Field Descriptions

Field	Description
Account through to Branch	See Entering a Purchase order - Field Definitions.
Checkbox options
Invoice as Supplied	Enable this option if you want the Receipt Now quantity to be copied to the Invoice Now field. If it is not checked, you will need to manually enter the figures in the Invoice Now field. Entering the quantity is essential if you wish to generate an invoice.
Print Receipt Document	Enable this option if you want a receipt record printed for this order.
Generate Creditor Invoice	Enable this option if you want to generate an invoice for this Purchase Order.
Show All	Enable this option to view all items in the Purchase Order. To view only items that have not been supplied, leave the box unchecked.
Force to Fully Processed Status	Enable this option if you want to force the order to the fully processed status, even though the order may not be fully receipted or invoiced.
Other options
Receipt date	This automatically defaults to the current system date but you can select the preferred date from the calendar.
Packing slip	The packing slip number.
Grid options
Stock code	The stock code of the item being receipted.
Description	The description of the stock item as defined in the Stock window.
Ordered	The quantity of the stock item that you ordered.
Receipted	The quantity of the stock item previously receipted.
Outstand	The outstanding quantity.
Invoice	The quantity you have previously generated an invoice for.
UnInvoiced	The quantity that is yet to be invoiced.
Receipt Now	The quantity that you are receiving. If you have checked the Invoice as Supplied box, press TAB for the system to automatically copy the Invoice as Supplied quantity to the Invoice Now field.
Invoice Now	The quantity you wish to invoice here. You will be unable to process the invoice if the field is left at 0.
Unit Price	The price that applies to the selected stock item.
Confirm	Enable this option to confirm the purchase order, i.e. the supplier / creditor has acknowledged the order.
Location	The stock location that the goods are receipted to.

Toolbar commands

Account: This opens the creditor in the Creditor Account Details window.
Tax Summary: This opens the Tax Rate Summary window, listing the Tax rate #, name, % Calculated Tax and Actual Tax. This is a static window; no information can be entered or edited here.
Refresh Exchange Rates: This loads the latest exchange rate from the currencies table.
Add a line: This button adds a new line (order item to be receipted) to the order.
Find Line: Opens the Stock Search window to search for a line in the order.
Receipt all: Click this button to receipt everything for this order.
Process: Click this button to receipt stock items and optionally create the creditors invoice.
Narrative: Click this button to open a text editor, so you can enter notes in this editor relating to the selected line.