Allocating a Debtor Receipt to an Invoice
When you receive a payment in MYOB EXO Business, you need to then allocate the payment to the relevant invoice(s).
You can either:
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allocate a payment at the time you process the payment in the Debtor Receipts window.
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allocate a payment to an invoice after the payment has been made, via the Debtor Account Transactions window.
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allocate multiple payments, using the Debtor Receipt Batch Entry window.
The following procedure describes how to allocate a payment to an invoice after the payment has been made.
Accounts > Debtors
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Select the required account and then click on the Transactions tab.
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Click on the Allocation button in the toolbar ( ). The Debtor Transactions Allocation window is displayed.
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Select Only Unallocated Transactions in the View Criteria field.
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Select the payment line you want to allocate by ticking the checkbox of the payment.
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Select the invoice to which you want to allocate the payment:
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To allocate to the oldest invoices first, click the To Oldest button. Any part-allocation will be automatic.
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If the payment is for a single invoice, select that invoice only.
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If the payment is to be manually allocated to multiple invoices, select the required invoices. If the allocation will result in a part-allocation of the 'last' invoice, use the Part Allocate (%) button, and then select the invoices to which you want to allocate the payment, by ticking the relevant checkboxes.
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Note: You cannot save the allocation transaction until the allocation balance is zero; if you try and save before the payment is fully allocated, a warning is displayed, and you are returned to the Transactions window.