Lodge your activity statement (BAS or IAS)

End-of-period procedures > Month-end procedures > Task 8: Lodge your activity statement (BAS or IAS)

Task 8: Lodge your activity statement (BAS or IAS)

You can use the BASlink feature to prepare your Business Activity Statement (BAS) or Instalment Activity Statement (IAS).

Before you begin, you need to set up your activity statement information.

note : Electronic activity statement lodgement

If you plan to lodge your activity statement using the ATO’s Electronic Commerce Interface (ECI) or Business Portal software, you need to set up the software on your computer and import your Electronic Certificate from the ATO to that application. For more information, contact the ATO.

To set up your activity statement information

1	Go to the Accounts command centre and click BASlink. The BASlink window appears.

2	Click BAS lnfo. The BAS Information window appears.

3	Specify your activity statement information. You need to specify:

▪	GST information (such as your accounting basis, reporting frequency and calculation method), if registered

▪	PAYG Instalments information, if registered

▪	PAYG Withholdings information, if registered.

For detailed help in this window, click Help.

4

To prepare your activity statement

1	Go to the Accounts command centre and click BASlink. The BASlink window appears.

2	Select the last month of your reporting period.

3	If you have set up your company file with 13 periods, and want to include the 13th period transactions in your activity statement, select the Include 13th Period Transactions option.

4	Click Prepare Statement. The BASlink window appears.

note : Using BASlink for the first time

If you are using BASlink for the first time, a window appears with the option to open the BASlink Help window. Click Yes, if you need set up assistance.

5	Assign tax codes, accounts and payroll categories to activity statement reporting fields.

You only need to do this if you are using BASlink for the first time, or you have added new tax codes, accounts or payroll categories since your last reporting period.

For more information on how to set up BASlink fields, click Help.

6	If you are registered for GST, review the GST calculations in the GST Calculation Sheet tab.

a	Click a BAS field label to view a description of the field. For example, click the G1 label () to view a description of the G1 field.

b	If you need to add a tax code to a BAS field, click Setup next to the required field.

7	Review the information on the BAS A (Front) and BAS A (Back) tabs.

a	Click a BAS field label to view a description of the field. For example, click the W1 label () to view a description of the W1 field.

b	If you need to add a tax code to a BAS field, click Setup next to the required field.

c	If you need to link an account to a BAS field, click Link next to the required field.

8	Click Check to check your activity statement for errors. If there are any errors—for example, a field has not been completed or has an invalid amount—an Error List appears detailing the error and the field name.

9	If you need a copy of the activity statement for your records (recommended), click Print. You can also use the printed statement to copy the field values to the ATO’s paper or electronic activity statements.

10	Print the ATO transaction that you need to record in your company file.

a	Click Transaction to view a report showing the Spend Money or Receive Money transaction.

b	Click Print.

11	Click Save Setup & Exit to save your current BASlink setup and the details of your current activity statement reporting period. A window appears, reminding you to back up your activity statement. Click Yes, to create a backup copy of your activity statement details.

To lodge your activity statement with the ATO

Once you have prepared your activity statement information using BASlink, you can lodge your activity statement electronically or by post.

▪	Completing the activity statement manually and sending by post. Copy the BASlink values to the Business Activity Statement or Instalment Activity Statement sent to you by the ATO. Also send the tax payable to the ATO by the payment due date on the activity statement.

▪	Lodging the activity statement electronically. If you use the ATO’s Electronic Commerce Interface (ECI) software or Business Portal, type the BASlink values in the corresponding fields on the electronic version of the activity statement.

To record your activity statement transaction in your company file

1	Go to the Banking command centre and click:

▪	Spend Money, if you are recording a payment to the ATO. The Spend Money window appears.

▪	Receive Money, if you are recording a receipt from the ATO. The Receive Money window appears.

2	Enter the details as appears in the transaction you printed at step 10 in ‘To prepare your activity statement’, above. Note that you should assign the N-T (not reportable) code to all transaction lines.

3	Click Record.

▪	Task 9: Lock periods

▪	Month-end procedures

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