Inventory and Order Management: Non-Stock Items in Automated Receipt and Putaway

Good news for companies that use automated warehouse operations in MYOB Acumatica: Starting in MYOB Acumatica 2025.2.1, you can receive, return, and put away non-stock items as part of an automated workflow. Just scan a non-stock item with a barcode scanner and place it in the right location—it's that simple.

You’ll find this improvement especially helpful when non-stock and stock items are ordered in the same purchase order and received in a warehouse.

A Quick Example

Suppose that a manufacturer orders low-cost supplies like screws, nuts, and bolts—items needed in production but not tracked in inventory. When the supplier delivers the items, warehouse associates receive the items at a staging location and later put them away in a non-stock item location. Below you can see how a putaway report in the mobile app can now look for this company.

Figure 1. Putaway report in the mobile app


With this update, the team can efficiently handle the full receipt and putaway process for non-stock items while supporting improved payable matching.

Receiving and Putting Away a Non-Stock Item

Receiving and putting away items now unfolds the same way for both stock and non-stock items in an automated warehouse. For full details on this process, see Receiving and Putting Away Operations: General Information.

Here’s what you should know before you start receiving, returning, and putting away non-stock items on the Receive and Put Away (PO302020) form:

  • Only non-stock items with the Require Receipt check box selected on the Non-Stock Items (IN202000) form can be received, returned, and put away.
  • Putting away of a non-stock item doesn’t generate inventory or GL transactions because the item has already been expensed at receipt release, and inventory isn’t tracked for it.
Important:
Putaway of non-stock items is currently supported only in automated warehouse operations. You can’t create a transfer of a non-stock item directly on the Transfers (IN304000) form.

Setting the Default Non-Stock Location

When you receive a non-stock item and put it away, you must specify its location on the Receive and Put Away (PO302020) form. You can initially specify this location in the corresponding line of a purchase receipt on the Purchase Receipts (PO302000) form. You don’t have to do that manually. Instead, you can specify a default location for each warehouse in one of these boxes on the Warehouses (IN204000) form:

  • Receiving Location (Item 1 below): The primary default location for receiving stock and non-stock items.
  • Non-Stock Item Location (Item 2): The location for both receiving and picking non-stock items. This box was previously called Picking Location for Non-Stock Items.
Figure 2. The default location settings of a warehouse


As soon as you specify a warehouse for the non-stock item in the purchase receipt, the system automatically inserts the default location. Here’s how the system determines the default location based on the warehouse settings:

  1. The system checks the Receiving Location box. If this box has a value, the system inserts it.
  2. If that box is empty, the system uses the value in the Non-Stock Item Location box.
  3. If both boxes are empty, the system leaves the location of the non-stock item in the purchase receipt line empty.

Reviewing the Putaway Quantity

Warehouse managers can quickly find out the putaway quantity (shown below) of a purchase receipt on the Put Away tab of the Purchase Receipts (PO302000) form. This quantity now includes both stock and non-stock items.

Figure 3. The line of the transfer on the Purchase Receipts form


The warehouse manager can click the link on the Put Away tab to open the transfer on the Transfers (IN304000) form and review the line with the non-stock item, as shown below.

Figure 4. The inventory transfer with a non-stock item


Also, a new Put Away Qty. column has been added to the Line Details dialog box of the Purchase Receipts form. This column shows the quantity of the stock or non-stock item that has already been put away for the selected line of the purchase receipt. The column is hidden by default.

New Capabilities

  • Specify default locations for non-stock items at the warehouse level—no need to enter the location manually each time.
  • Receive and put away both stock and non-stock items in automated warehouse operations.
  • In a purchase receipt or inventory transfer, you can track the quantity of a non-stock item that has already been received and put away.