Reports > Customising reports > Frequently used reports
In your AccountRight software, there are several reports available to help you find a transaction: Account, Job, Invoice, Bill, Card, and Payroll Category. If you know the account associated with the transaction you are looking for, you can use the Account report. If you know the customer or supplier name, use the Card Transactions report. To view details about a report item, click the item in the report.
Your AccountRight software contains transaction detail reports that show transactions entered for specified periods. You can use these reports as hard copy backups of your company file. These reports can be very large, so you may just want to print them at specific intervals, such as the the end of a month, quarter, or year.
note : Depending upon the amount of tax you withhold from your employee paycheques, you may be required to report and/or remit money according to schedules sent you by both national and local authorities. For help in preparing remittance reports, see Payroll tax reporting and deposits.
Summary reports provide an overview of your business’ financial health. To help ensure the reports are accurate, enter all relevant financial transactions first, such as depreciation, interest earned, etc.
note : Depending upon the amount of tax you withhold from your employee paycheques, you may be required to report and/or remit money to the government according to the schedule sent to you by both national and local authorities. For help in preparing remittance reports, see Payroll tax reporting and deposits.
If you print the same reports each month, you can create a report batch to make printing these reports faster. See Report batches.
If you prepare summary reports quarterly instead of monthly, the following reports will help provide an overview of your business’ financial health for the quarter. To help ensure the reports are accurate, enter all relevant financial transactions first, such as depreciation, interest earned, etc.
note : Depending upon the amount of tax you withhold from your employee paycheques, you may be required to report and/or remit money according to the schedules sent you by both national and local authorities. For help in preparing remittance reports, see Payroll tax reporting and deposits.
If you print the same reports each quarter, you can create a report batch to make printing these reports faster. See Report batches.
At the end of a financial year, your accountant will need, at minimum, a Trial Balance [Summary] report, a year-end Balance Sheet, and a year-end Profit & Loss statement. You should check with your accountant before you prepare these reports, as you may need to enter some adjustment transactions.
note : Depending upon the amount of tax you withhold from your employee paycheques, you may be required to report and/or remit money according to schedules sent to you by both national and local authorities. For help in preparing remittance reports, see Payroll tax reporting and deposits.
Sales GST reporting and deposits
Use the following reports to prepare sales GST deposits and returns.
note : If you are allowed to remit sales GST on a cash basis (remit GST only on money received, not on sales booked), use the ‘Cash’ versions of the above reports.
To find out who owes you money (and for how long) you can print the Aged Receivables [Summary] report.
If you need to prepare a contact list to call late payers, print the Aged Receivables [Detail] report.
To review how long it takes your customer to pay you, print the Customer Payments [Closed Invoices] report.
If you want to track what items (from your Items List) you sold to a customer, print the Sales [Customer Detail] report.
To compare how much the job is costing against the job budget, print the Jobs [Budget Analysis] report.
To find out if you have any outstanding unreimbursed expenses for the job, print the Customer Reimbursable Expenses report.
how many of a particular item you sold, print the Sales [Item Summary] report or the Sales [Item Detail] report
AccountRight allows you to create an inventory order book that shows you what’s on hand, what’s on order from suppliers, and what’s been promised to customers.
You can convert most reports to a spreadsheet by saving them as tab-delimited or comma separated text files. However, there are a few AccountRight software reports that have been specifically designed for exporting to a spreadsheet.
In the report window, click Send To and then choose Disk. Save the report and then launch your spreadsheet and open the file. Note that the report file created by your AccountRight software will not be recognised as a spreadsheet date file, so be sure to change the file type to All Files when looking for the spreadsheet report.
An amount that is a subtotal in a report shows the word ‘Total’ before the account name. Be careful to avoid double-counting the subtotals when manipulating figures in a spreadsheet.
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Go to the Banking command centre and click Analysis, then choose Cash Flow. The Cash Flow Worksheet appears.
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When you have finished, click Analyse Cash Needs.
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To print the Cash Flow Analysis report, click Print at the bottom of the window.
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Save your regular cheques (telephone bill, rent, etc.) as Recurring Cheques in the Spend Money window.
Your AccountRight software analyses your sales four different ways: by item, by activity, by customer, and by salesperson.
If you print the same sales reports each time, you can create a report batch to make printing these reports faster. See Report batches.
If you use complex commission plans for your salespeople, you may want to export your commission reports to a tab-delimited or comma-separated and view them in a spreadsheet.
If you print the same commission reports regularly, you can create a report batch to make printing these reports faster. See Report batches.
Your inventory records are adjusted with every sale or purchase. However, you will still need to count your inventory periodically to account for adjustments such as loss or damage to items.
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Later, when you want to print the report batch, select the batch name in the Report Batches window and click Print. All the reports in the batch will be printed.
