Creditor Payment Run

Transactions > Creditor Payments > Creditor Payment Batch Processing

Creditor payment runs can be performed to create multiple cheque payments or supported direct credit banking files.

Enter the selection criteria for invoices to be paid; creditor, account group, due date etc.
Also choose the pay method – cheque or direct.
Click Search to list all creditors that have invoices that meet the selection criteria.
Double-click on a row to view the invoices that have been selected.
For an invoice to be paid, it must be set to ‘Released’. Then for an account to be paid, the ‘To Pay’ flag must be set to ‘Y’. There are a variety of ways of setting these statues.
- The toolbar buttons on the Creditor Account tab (Release All, Release None, Pay All, and Pay None) affect all payable invoices on all displayed Creditor accounts.
- The toolbar buttons on the Transactions tab (Release All, Release None, Hold All, Pay, Don’t Pay) affect all invoices on the selected Creditor account.
- Pressing spacebar on the selected account will toggle ‘To Pay’.
- Pressing spacebar on a selected invoice will toggle the ‘Release Status’.
- Status change options are also available from the right-click menu.
Click the Save Pay Status button to save the creditor account ‘To Pay’ status and ‘Release Status’ of the invoices.
Click Process Cheques or Process D/Cs to start the pay-run. Cheques will be printed or the Direct Credit file created.

Use Calc Disc to calculate prompt-payment discounts.
Creditor payment authorisation is an option that is also supported, requiring invoices to be ‘authorised’ before they can be released for payment if the value of the invoice exceeds the limit of the user that entered them.
Account Lists can be set up to group accounts by payment priority, category or special account grouping.
When expected accounts or invoices do not show up on window, review account payment type, invoices due dates and other filter options used.
Most payment processor reports are now supported in Clarity.