View an Existing Debtors Banking Batch

Transactions > Debtors Receipts > Debtors Banking Batches

Search for the required Debtors Banking Batch in the Debtors Banking Batch window using the following table:

Field	Description
Quick Ranges	Defaults to the range set in the Configuration Assistant, as below. Choose the date range you require, or to specify a From and To date, choose Custom.
From date/To date	The From and To Dates defaults to All from the profile setting in the Configuration Assistant, and can be changed there to the same options as available in the Quick Ranges field above.
Branch	The branch for which you are creating the banking batch.
Bank account	Use ? > Tab to search for the bank account number to use for this banking batch.
Shift	For POS users, the shift number of the banking batch.
Terminal ID	For POS uses, the terminal ID of the batch.
Include Posted Batches	Tick to include posted batches in your search.
Include Locked Batches	Tick to include locked batches in your search.

Click the Search button. The list in the grid is refreshed, filtered by the search filters you have just entered. Double-click on the debtors banking batch you require.

Alternatively, if you know the batch number you require, click the Load button, enter the batch number and click OK.

The details of the selected banking batch are displayed.

There are two frames in this window:

• Available Debtors Transactions, which lists transactions that have not yet been assigned to a batch, and

• Batched Debtors Transactions, which have already been batched, for example if they have been receipted via the Debtor Receipts Batch Entry window.

Note: You cannot edit the contents of a batch that has already been posted.

Click the Back button to return to the previous Debtors Banking Batches window. When you click the Back button, the contents of the batch are saved.

If you require a printed schedule of the batch to take to the bank, go to the File menu and choose Save as Report and then Bank Batch (or POS Bank Batch). Selecting Bank Batch will print the BankBatch.clf clarity report (usually A4); selecting POS Bank Batch will print the POSBankBatch.clf clarity report (usually 4" slip).

To save the batch as a CSV file, go to the File menu and choose Save as CSV. This will create a CSV file with the filename <batchno>.csv, for displaying in MS Excel.

To save the batch as a text file, go to the File menu and choose Save as Text. This will create a text file with the filename <batchno>.txt, for displaying in Notepad.