Allocating a Debtor Receipt to an Invoice

When you receive a payment in MYOB EXO Business, you need to then allocate the payment to the relevant invoice(s).

You can either:

• allocate a payment at the time you process the payment in the Debtor Receipts window.

• allocate a payment to an invoice after the payment has been made, via the Debtor Account Transactions window.

• allocate multiple payments, using the Debtor Receipt Batch Entry window.

The following procedure describes how to allocate a payment to an invoice after the payment has been made.

Accounts > Debtors

1. Select the required account and then click on the Transactions tab.

2. Click on the Allocation button in the toolbar ( ). The Debtor Transactions Allocation window is displayed.

   

3. Select Only Unallocated Transactions in the View Criteria field.

4. Select the payment line you want to allocate by ticking the checkbox of the payment.

5. Select the invoice to which you want to allocate the payment:

   • To allocate to the oldest invoices first, click the To Oldest button. Any part-allocation will be automatic.

   • If the payment is for a single invoice, select that invoice only.

   • If the payment is to be manually allocated to multiple invoices, select the required invoices. If the allocation will result in a part-allocation of the 'last' invoice, use the Part Allocate (%) button, and then select the invoices to which you want to allocate the payment, by ticking the relevant checkboxes.

Note: You cannot save the allocation transaction until the allocation balance is zero; if you try and save before the payment is fully allocated, a warning is displayed, and you are returned to the Transactions window.