Receiving a Layby Payment

Note: The Layby features in MYOB Exo Business were originally designed to work with the MYOB Exo POS module; using the layby feature without POS does not give the full layby functionality. For example, when receiving layby payments, in the POS module, when a final payment is made you are prompted to supply and process the sales order. Without the POS module, the final payment is treated in the same way as any other payment on account, and therefore requires manual supply, invoicing and allocation. If you are a frequent user of laybys, we strongly recommend you consider implementing MYOB Exo POS.  

After the initial layby has been created, you will be receiving incremental payments from the customer on the layby. Receiving a layby payment is essentially the same as receiving any Debtor payment, and is made using the Debtor Receipts window.

When the final payment is being made, the order needs to be supplied, invoiced and allocated.

Follow these steps to supply a layby.

Transactions > Debtors Receipts > Debtor Receipt

1. Enter the debtor account number in the Account field, and then go to the Sales Orders tab.

2. Tick the checkbox of the layby the customer is paying off. You can select multiple laybys for this payment.

   

3. Once you have selected the required layby, put the cursor in the Amount field and press the Spacebar. The amount to pay for the selected lines is displayed in the Amount field.

4. Enter the payment details and then click Save. As mentioned above, without the POS module, no change is made to the LAYBY status of the sales order.

5. Once the payment is made, go to the Sales Order window and highlight the sales order in the grid. Click on the Batch Sales order processing button in the toolbar, and tick the relevant options to supply and invoice the sales order (depending on how your company has configured the sales order process). Click the Details button to view the additional options in the Batch Sales order processing window here. Note that the payment details won't appear on the invoice you print out for the customer, as the payment has not yet been allocated to the invoice - this feature is available in the POS module.

6. Once you have created the invoice, you can now allocate the payment to it. Return to Debtors window for the debtor, highlight the invoice in the Transactions tab and click the Allocate button. Allocate the payments made on the layby to the invoice. The status of the invoice and allocated payments is updated to 'Allocated'.