Changing the status of a purchase

The original quote will remain in the Purchases Register window unless you have indicated in your preferences that you want quotes to be deleted once they are recorded as orders or bills.

To change an order to a bill

You can change an order to a bill in the Purchases window or from the Purchases Register window.

Go to the Purchases command centre and click Purchases Register. The Purchases Register window appears.

Click the Orders tab.

Find the required order and select it.

Click Change to Bill. The Purchases window appears, displaying the bill.

If you want to, you can update the information in this window, such as the transaction date.

Click Record. A new bill is created and the original order is removed.

To change the status of several orders to bills

You can change the status of several orders to bills in the To Do List window.

Click To Do List from any command centre. The To Do List window appears.

Click the Orders tab to display a list of all your orders.

If you want to view details about a specific order, click the zoom arrow (

) to the right of the supplier’s name.

Select the orders you want to convert to purchases by clicking in the select column (

Click Record as Actual.

In the window that appears, enter a date for the selected transactions. This is the date that the transactions will be recorded in your accounts. Then, click OK.