Payroll

Using Timesheets

Timesheets are used to track employee hours for payroll and time billing purposes. Timesheet entries are used in addition to the employee's Standard Pay to calculate payroll. Use timesheets only for employees for whom you have assigned zero hours in their Standard Pay (variable hours employees, for example) or for special hourly payroll categories like holiday pay, sick pay, car allowance.

Whether or not you use timesheets and how you use them is determined by the choices you make for the I Use Timesheets... preference in the System view of the Preferences window.

• If you do not mark the preference to use timesheets, you cannot open the Enter Timesheets window.

• If you mark the preference to use timesheets for payroll only, you can enter your employees' hours in timesheets; they may be needed to calculate your employees' payroll.
  
  Timesheet entries are used in payroll calculations in addition to Standard Pay. If you want to pay an employee exclusively from timesheets, you can do so by making adjustments in the Standard Pay window. (How employee pay is calculated using timesheets)

• If you mark the preference and choose to use timesheets for time billing and payroll, you can enter your employees' hours in timesheets; they may be needed to calculate your employees' payroll, as described above.
  
  Additionally:
  
  The hours you enter in an activity slip will appear in the timesheet (if you made that choice in the activity slip) and used for payroll.
  
  If you select an activity when you make a timesheet entry, an activity slip is automatically created.

Completed timesheets can then be used to pay your employees using the Process Payroll Assistant. (To make a timesheet entry)

Purging timesheets

You can purge timesheets that have already been used to pay employees. (Purging activity slips and Purging timesheets)

Note: When you purge a timesheet, the activity slips on the timesheet are also purged.

Importing/Exporting timesheets

Timesheets can be imported or exported. (Importing and exporting timesheets and activity slips)

Only entries not associated with an activity slip are included when you choose to import or export Timesheets. Activity slips, whether or not their hours appear on a timesheet, are included in the import or export of Activity Slips.

• Setup steps required to use timesheets for payroll

• How employee pay is calculated using timesheets

• Tips for using timesheets

• Including activity slips hours on timesheets

• Creating activity slips using timesheets

• Using Process Payroll

• Importing and exporting timesheets and activity slips

• Timesheets Fields for importing and exporting

• Purging activity slips and Purging timesheets